read new article at dataroomabout.com
Whether it is for the government, business or non-profit organizations, boards deal with confidential and sensitive information on a regular basis. They are accountable to protect the interests and interests of shareholders, therefore they must be capable of discussing sensitive issues without fear of their decisions being publicized.
The creation of a secure portal for boards which is only accessible to people with the correct password is a key way to keep sensitive board documents safe. It is also helpful to create policies regarding the safe storage and disposal physical paper documents. The final point is that using a board application that allows secure sharing of documents is a great way to avoid access violations.
While it may seem obvious that you should avoid putting confidential data on public websites, a lot of companies do not take this precaution. This is especially true of board meetings. Unsolicited leaks of confidential information could damage the reputation of a company, and it could even result in legal ramifications for the directors and the company.
A confidentiality agreement is an essential tool to keep confidential documents confidential, but it can be difficult to enforce. A confidentiality policy of the board should have clear consequences for those who violate the terms of the agreement, including fines and discipline measures. It should also outline the kinds of information to be kept confidential and include security protocols such as encryption, and only make use of approved platforms for communication.