Document sharing software enables users to access the same document simultaneously and work on it collaboratively. This helps to avoid errors in communication and speed up turnaround time for projects.
Online document sharing is easier to manage than sending emails that contain attachments and can be done on any device that has an internet connection. It also reduces the space needed to store hard copies and eliminates restrictions on the size of files.
There are a variety of methods for sharing files, such as FTP and SFTP. Cloud storage solutions, like Box or P2P networks. However, the most effective document sharing tools are those that have central management and security features, like encryption and protection for data-in transit and real-time synchronization.
Project managers should also look for features like control of version and history as well as collaboration detection to make it easier to keep track of changes and ensure that everyone is working on the most current draft. The ability to add comments to and assign tasks also allows teams to communicate about documents.
ClickUp is a tool for managing projects which comes with built-in document sharing capabilities. Its permissions are granular, allowing users to choose who can view or edit files. It also lets users see who is currently editing the file in real-time. Its file syncing feature keeps the most recent version of files on each device and its collaboration detection lets users know when others are viewing or comment on. The tool also offers an extensive library of notes, wikis and spreadsheets that help teams keep projects on track.